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Usage Policy

1. ACTIVE SCHEDULING PROCESS

1.1 Oversight and Approval

Applications for use of the ACTIVE facility shall be developed in accordance with this document. Applications shall be reviewed by the ACTIVE Steering Committee, as defined below. The ACTIVE Steering Committee shall resolve scheduling conflicts based on the criteria set forth in this document.

The ACTIVE Steering Committee shall consist of at least three and no more than six faculty members from the Department of Computer Science and Electrical Engineering. At least one faculty member shall be from Computer Science and at least one faculty member shall be from Computer Engineering.

The initial ACTIVE Steering Committee for the 2014-2015 academic year shall consist of the co-principal investigators on the Hrabowski Innovation Grant: Drs. desJardins, Finin, LaBerge, and Rheingans. This composition meets the requirements set forth above.

The ACTIVE Steering Committee shall invite new members to participate as needed to maintain the numbers and balance discussed above. New members shall be recommended by the committee and confirmed by the CSEE Department Chair.

1.2 Priority

Faculty members may apply for access to the ACTIVE classroom for regularly scheduled classes, regularly scheduled labs, or special-purpose meetings. Such requests shall comply with the requirements of this document. Each request shall be evaluated based on the following priorities, with lower numbers representing a higher priority

  1. Courses originating in the CSEE Department shall have priority over courses from other departments or disciplines.
  2. Active-learning courses that have previously used the ACTIVE facility, and that have met the documentation requirements of the ACTIVE research program, shall have priority over other courses seeking to use the ACTIVE facility.
  3. Courses or laboratory sessions that integrate active-learning concepts, extensive team-based learning practices, and laptop-intensive pedagogy shall have priority over courses that do not exhibit these characteristics.
  4. Regularly scheduled courses shall receive priority over regularly scheduled lab sections supporting such courses, which, in turn, shall receive priority over individual lab sections or instructional activities on a one-time or occasional basis, which, in turn, shall receive priority over any one-time, non-instructional use of the facility.
  5. Courses that have 25 to 40 students shall receive priority over courses with 25 or fewer students.

1.3 Application Process

1.3.1 Regularly Scheduled Courses or Associated Lab Sections

Applications for using the ACTIVE Center for regularly scheduled courses or associated lab sections shall be submitted to the ACTIVE Steering Committee in writing using the form contained in Appendix A to this document, or such equivalent forms as may be posted online. Applications must be received by April 15 for regularly scheduled courses meeting during the Fall or Summer semester and by October 15 for regularly scheduled courses meeting during the Spring or Winter semester. The ACTIVE Steering Committee shall determine the ACTIVE facility weekly schedule by May 15 for the following Summer and Fall or November 15 for the following Winter and Spring.

1.3.2 One-time or Occasional Events

Applications for using the ACTIVE Center for one-time or occasional events shall be submitted in writing to the ACTIVE Steering Committee. Such applications shall state the name and schedule of the activity, and shall acknowledge awareness of and intention to comply with the rules applicable to the ACTIVE facility. Such requests may be approved at the discretion of the committee if they request a time slot when the ACTIVE facility is otherwise unoccupied and if they represent an appropriate use of the ACTIVE Center. In order to expedite the process, such requests may be approved by any two members of the ACTIVE Steering Committee.

1.4 Loading

The ACTIVE Steering Committee should have the goal of having the ACTIVE facility unscheduled 20% of the time. This unscheduled ratio may be changed by the ACTIVE Steering Committee.

1.5 Final Scheduling

Based on the priority defined in 1.2, and the loading goals defined in 2.4, the Committee shall accept the applications (per 1.3) and develop a draft schedule for each semester as required in 1.3.1. The schedule shall be approved by the CSEE department chair before being finalized.

2. PROCESS Maintenance

The ACTIVE Steering Committee shall review and maintain this process at least once every academic year. The ACTIVE Steering Committee shall provide timely notification of any changes to all affected stakeholders.